SCCI ARCHIVING SERVICE
We specialize in the newest archiving technology for your records.
We will reduce that roomful of boxes and paper records to a searchable index of computerized data that can be found and accessed in seconds rather than hours.
SCCI Archiving is the Gulf Coast leading provider of integrated data collection and network archiving solutions. Our innovative scalable solutions, provide efficient data collection, and safe long term storage, with fast network retrieval. SCCI Archiving possesses technical knowledge and expertise in delivering system solutions to reduce or eliminate paper-based processes. This knowledge and capability spans document imaging, and automated data entry where the use reduces the requirement for data entry personnel. The company's CD-ROM storage and archiving can deliver complete and fully functional solutions.
SCCI Archiving Specialists are expert in the electronic management of information and business records. The need to automate access to business information is overwhelming. Companies are striving to achieve excellence in customer service and increase internal operating efficiencies. Companies are buried in old technology, paper and microfiche products, and SCCI is providing its clients with integrated solutions that streamline information access through the use of PdfT software products. Today many companies are still entering and retrieving vital information manually. With SCCI's solutions, companies can dramatically increase data accuracy and improve employee efficiency with leading edge digital technology.
Our qualified representatives will design solutions designed for any size business. With newer technologies such as Adobe PdfT technologies, combined with versatile CD storage systems, SCCI Archiving can save organizations time and money. The paper problems and information retrieval requirements of Accounts Payable departments are often overwhelming. Storing A/P documents in paper form or on microfiche is considered to be inefficient and cumbersome for information handling in today's A/P environment. Using SCCI Archiving service, the invoices received by Accounts Payable can be scanned and indexed using tracking numbers. Other information which can be captured include, for example, vendor number, name, purchase order number, requisition number, invoice date and invoice number. In addition, with the ability to store and index purchase order data based upon specific indices, such as purchase order number, vendor number and vendor name. Once a shipment is received, Receiving can access the purchasing data, verify received goods against the purchase order and authorize receipt. These improvements to information access in Accounts Payable provide the department, and the organization, with a multitude of benefits. Gone are the days of making countless photocopies.
Convert all your paper reports and documents into Searchable and Indexed Digital Archive with our professional service. We will scan paper reports, convert every report into open standard searchable PDF document (through OCR process), index reports based on your classification, update them into digital archive and will deliver to your company ready for use.
SCCI offers a host of document archiving services. Document digital archiving eliminates physical document storage costs and frees up physical space for more productive use. Our document archiving Team Members and affiliates use the latest document archiving technology either on-site or off-site to scan and convert historic paper into organized, easily accessible digital document archives on CD.
The case for document archiving is compelling. Physical documents deteriorate, are expensive to store, tedious to organize and difficult to retrieve.
Among the advantages of document archiving are the following:
-
One 1.44 MB computer diskette holds approximately 400 standard pages of text.
- One CD-ROM holds approximately 10,000 to 15,000 indexed pages of text, or 1,000 to 2,000 photos.
SCCI will integrate these document archives into an easy-to-use database, complete with search-by-keyword capability or search-by-document-word (any text in the document) capability. This program can run directly off the CD itself.
If you request the paper reports converted to Digital files, all pages keep their original appearance, including hand-written notes, signatures, pictures, charts, pictures, images, etc. At the same time, you have the ability to search the reports for many keywords, so it is easy to find the information. Another benefit is the capability of the archive to export the reports to stand-alone CD, so you can carry it with you everywhere you go. Documents can be stored as TIFF image files, or subjected to an Optical Character Recognition (OCR) application and stored as word processing documents.
SCCI's Archiving Process
The documents to be archived are prepared, organized and indexed by keywords to
produce an optimal framework for digital search and retrieval.
Documents are scanned by a state-of-the-art high-speed scanner, capable of scanning many thousands of images per hour. Each page is hand-fed into the scanner, with each image individually inspected, to eliminate skewing, skipping, etc, and to improve results from folded or crumpled originals. If necessary, each image is enhanced to maximize its contrast or content.
As an option, all or select documents can be subjected to an Optical Character Recognition (OCR) application and thus stored as highly searchable and manipulable word processing documents. OCR work can be relatively simple or more complex depending upon the quantity and quality of content of the original document - amount of graphics, photos, tables, etc., and the degree of confidence required by the client.
The resulting digital image files are indexed across multiple record fields or keywords according to client-determined criteria.
Typically, the digital images are stored at a resolution of 200 to 400 dpi, depending upon the needs of the client. A database of the archived documents is generated, using non-proprietary off-the-shelf software applications. CDs are produced which contain each image of all documents and a user-friendly retrieval program with sort and search by keyword capabilities.
Submit your company's Request for Proposal and a representative will contact you within one business day. Our technical support staff have extensive experience in archiving, and are available to assist your company with projects.
please contact us:
Or call (361) 854 0258
ARCHIVE IT !